As part of our continued efforts to improve the user interface for Flexmls, our newest updates include a refreshed look for the Market Summary Report and the Market Trends Graphs (previously My Market). In addition to an updated look, the Market Trends Graphs will be revamped to offer a more intuitive and interactive way for you to analyze the data.

When will it Change?
These updates will be available on March 23, 2023.

Updated Market Summary Report

Market Trends Graphs

Just as in the My Market report, you are still able to slice and dice the data by filtering the Market Trends Graphs to get the information that you need.

We are committed to helping you get tasks done in Flexmls as quickly as possible. You can now find comps even faster with our new 1-click Comparable Search in Quick Launch, which will replace the current ¼ mile radius search. When searching by address or MLS number, your Comparable Search results will be filtered by preferences you set in the new Comparables tab under General Preferences. These preferences include common comparable filters like radius, price, status, beds, baths, square footage, etc… 

These search results are a great starting point for either a CMA or Subscription. The Comparable Search will also be accessible from the Detail Page in Search Results.

Note: If you do not enter any filters under the Comparables tab in General Preferences, the Comparables Search will show results for a ¼ mile radius search on Active, Pending and Closed listings with the exact number of beds and baths as the address or MLS number you are searching.

The comparable search feature is available on mobile in both the Flexmls For Real Estate Pros for iOS and Android App and the Flexmls Mobile website (m.flexmls.com). Access Search Comparables from the ellipsis icon on a listing in both apps, and as a search option available from Quick Launch.

Out with the old and in with the new! It’s the perfect time for some spring cleaning in Flexmls.

We’re committed to constantly improving the Flexmls System, making it faster and easier for you to get in, get your work done, and get out as quickly as possible. With that, we’ll be refreshing many Flexmls pages to provide greater consistency and a refreshed look and feel across the system during the next 2-3 months. These changes will not affect workflow. This will be the first round of updates. We will continue to share progress on this project as new changes go live.

When Will It Change?
On March 10, 2022, the General Preferences page will be updated. More updates to the other Flexmls pages will be rolled out over the next 2-3 months.

What Will Change/Has Changed?
Many of our Flexmls pages, including the General Preferences page, will undergo a design update over the next 2-3 months. Below are a few of the many design updates coming soon to Flexmls.

General Preferences Page

 Note: This page has been updated to include several sub sections, making navigation easier.

Preferences | My Saved Sorts Page

Multiple Addresses Page

Menu Collapse Functionality

Note: You can now click the icon on the right to collapse the top menu, saving you space on the screen for more important items needing visibility.

Keep an eye out for more design changes coming soon!

Soon we will be launching a new way for you to learn what’s new in Flexmls: a notification center that’s built right into your Flexmls experience! The Flexmls notification center will ensure you receive Flexmls news where it’s fastest, easiest and most convenient: in your daily workflow. While we will still use emails to communicate about new features, we hope that the new notification center will result in fewer emails from us in your inbox overall. Check out the video below to learn more– we hope you love it!

When Will it Change?
This update will be available on October 7, 2021.

What Will Change?
When logged into Flexmls, users will now be able to access the in-app notification center through a bell icon in the upper right corner.

Clicking the bell icon will open a notification center that will show Flexmls news updates in chronological order. Color coded categories tell you if you are looking at product news, a short tip video, or recorded training. Click on any announcement to learn more and leave reactions that give Flexmls instant feedback. You can also use the search bar to revisit older announcements without digging through your email!

 Contest? Tell Me More!
 To enter (once the notification center launches on 10/7/21):

1. Login to Flexmls and open the notification center
2. Find the post titled “Pssst…You’re Looking for Me”
3. Click the “smiley face” to let us know you’re happy to have fewer emails in your inbox 
4. Click “Submit Contact Information” and fill out form so we can contact you if you’re our winner ?

*Contest closes 10/21/21

As part of the continuing effort to refine and modernize Quick Search, we’re removing the private note icon and the Messages tab from the search page to reduce visual clutter. Based on data collected by FBS, usage of these features has been steadily declining. By retiring redundant or little-used resources, we can focus on creating and maintaining industry-leading software that helps you get your job done.

Note: Messaging will remain available via My Messages; only the Quick Search Messages tab will be removed.

When Will It Change?
This update will be available on August 26, 2021.

What Will Change?
With this change, the private note icon, which allows members to create notes that are visible only to themselves, will be removed from Quick Search.

The Messages tab will also be removed from Quick Search. The Messages tab contains the same information as the My Messages page in Flexmls.

Messages and existing private notes will still be accessible via My Messages. Private notes have “Note” in the Who column on the My Messages page.

We’re refreshing the look of the Add/Change Listing pages to bring you a better user experience! The function of the pages will remain unchanged, and you’ll see familiar tabs and fields in the same locations. This change gives the Add Listing and Change Listing pages a modern look that more closely matches the experience on other Flexmls pages and on mobile devices. 

When Will It Change?
This update will be available on June 17, 2021.

What Will Change?
Tabs, buttons, and colors will be updated to match the more modern UI of newer Flexmls pages. Most noticeably, the display of required fields will be streamlined. Previously, the entire row was highlighted when a field was required. Field names were displayed in red and inside brackets. With this change, names of required fields will be displayed in red text with an asterisk, and rows will not be highlighted.

Note: Use the Show menu in the upper right corner to more easily identify required fields. You can choose to show all fields, required fields only, or empty required fields only.

This update is just the first step in the process of modernizing these pages. We know that more updates are needed, and we will continue to improve this critical function while minimizing the impact to you.

As of May 31, 2021, the Internet Explorer web browser will no longer be supported for use with the Flexmls System. Internet Explorer is no longer being actively developed by Microsoft, and it is used by only a small percentage of Flexmls users.

If you’re currently using Internet Explorer, we recommend that you start using a supported browser as soon as possible. Flexmls works best with the most current version of Edge, Chrome, Safari, or Firefox. For more information, see the Browser Compatibility page for Flexmls.

Ending support means that we cannot guarantee that Flexmls will work properly with Internet Explorer. If you’re using Internet Explorer and you encounter an issue, we will advise you to install a recommended browser. Running the most up-to-date version of your browser is a good practice for security reasons and to take advantage of the newest features of the browser. 

We’re excited to introduce a new, combined video and virtual tour entry page that has an updated, modern look and is easier to use. The ability to manage this media from a single page will make the entry process more seamless and help alleviate entry errors. We’re also adding the ability to manage videos and virtual tours from a mobile device. This change will occur on the following platforms: Flexmls Web, the Flexmls For Real Estate Pros Android App, and the Flexmls Mobile website (m.flexmls.com).

Note: This update is also coming soon to the Flexmls For Real Estate Pros iOS App. We’ll send another announcement when it becomes available.

When Will It Change?
This update will be available on May 6, 2021.

What Will Change?
Soon you’ll be able to add, edit and manage both videos and virtual tours from a single page. The options for managing videos and virtual tours will be consistent, making the process easier to understand and helping you avoid errors.

Manage Videos and Virtual Tours on Mobile
With this update you’ll be able to add, edit, and manage videos and virtual tours via mobile devices. The new video and virtual tour entry page will be added to the Flexmls For Real Estate Pros Android App and the Flexmls Mobile website (m.flexmls.com). 

Change Listing Page
On the Change Listing page, both videos and virtual tours will be accessed via a single link. The link shows the number of videos and virtual tours that have already been added to the listing.

Videos and Virtual Tours Page
The new, combined Videos and Virtual Tours page contains a Videos section and a Virtual Tours section. Within each section, you can drag and drop items to change their order. Each video and virtual tour is labeled with its Public/Private/Private While Off Market status.

Click the More (three dots) button to access Edit, Preview, and Remove options for a video or virtual tour. When you preview a video, a new pop-up window opens where you can view the video. When you preview a virtual tour, it opens in a new browser tab.

Add Video/Add Virtual Tour Page
On the new Videos and Virtual Tours page, click the Add Video button to add a new video or click the Add Virtual Tour button to add a new virtual tour. The entry fields are the same for each type of media.

In the pop-up window, you’ll enter a description and a URL or embed code. Select the checkbox if the video or virtual tour contains branding. When you select the check box, an additional field is displayed where you can enter an alternate, unbranded URL or embed code. You can also select whether the video or virtual tour is Public, Private, or Private While Off-Market.

Note: An embed code is the most reliable way to ensure that videos play on third-party websites. However, if you enter a URL for a video, Flexmls will attempt to generate a valid embed code for you.

Tried and true, it’s still all about location. Because location is one of the most important factors in a home search, we’re bringing an updated location search experience to  the Flexmls For Real Estate Professionals App (Android) and the Flexmls Mobile website (m.flexmls.com). Now all of your location fields are conveniently located in a group at the top of the Filters page when you search for properties.

When Will It Change?
This update is available now for the Flexmls For Real Estate Professionals App (Android) and the Flexmls Mobile website (m.flexmls.com).

What Has Changed on Mobile Web & Android?
Previously, the Location search bar was displayed at the top of the Filters page, and you could use it to search on any location field. To see the individual location fields included in the Quick Search template, you needed to scroll through the rest of the filters on the page. If you added a location field to the filters, it would appear at the bottom of the list.

With this change, the Location Search bar is still available, but all of the location fields included in the Quick Search template are also grouped in a Location section at the top of the Filter page. If you add a location field, it will appear in the Location group at the top of the page rather than at the bottom of the filter list.

Will These Changes Be Coming To Flexmls Web?
Previously we announced that the new location field group at the top of the search pane in Quick Search in Flexmls Web was going to be released to all MLSs. After further development, we are reevaluating how these changes will impact individual MLSs. We will be in contact when we have new launch dates and details available for bringing the new location search experience to Flexmls Web.

Why Are We Making These Changes?
This change is part of a project to improve location searching in the Flexmls Platform. 

When you report listing errors, MLS data quality improves. That’s why we’re making the Report Violation button more prominent. On larger screens, the button will appear in the top button bar of the Quick Search page by default. On smaller screens, the Report Violation button and the CMA button will move under the More (three dots) menu. 

Note: The name of this option might be different in your MLS. Some MLSs choose a name such as “Report Error” or “Suggest Correction” instead.

When Will It Change?
This update will be available on October 1, 2020.

What Will Change?
Currently, the Report Violation button always appears under the More (three dots) menu on the Quick Search page.

With this change, the button will appear in the top button bar on larger screens.

On smaller screens, the Report Violation button and the CMA button will move under the More (three dots) menu.

Why Are We Making These Changes?
Error reporting by members is a key method of ensuring data quality for many MLSs. This change makes the error reporting function more noticeable.

We’re making enhancements to Quick Search views to help you save time and streamline your workflows. Soon you’ll be able to assign a view to a Quick Search template without the extra work of creating a custom template. Previously, when you changed the view, it was only used during that specific search session. 

When Will It Change?
This update will be available on August 13, 2020.

What Will Change?
Each Quick Search template (for example, Residential) has a default view that controls which columns are displayed on the List tab of search results. To display a different set of columns, you can select a different view. 

Previously when you changed the view, it was only used during your current search session. The next time you searched using the same template, the List tab reverted to the default view. To permanently assign a different view, you had to create your own Quick Search template with that view assigned.

With this change, Quick Search will remember the last view that you used with a template. The next time you begin a Quick Search with that template, the view you selected is used by default. 

For example, assume that you perform a Quick Search using the Residential template and you change the view from Default Residential to Hot Sheet. The next time you begin a Quick Search with the Residential template, the List tab of the search results page will use the Hot Sheet view.

Why Are We Making These Changes?
We’re dedicated to providing you with the best search experience possible in Flexmls. This enhancement benefits all Quick Search users by making template customization faster and easier. It also helps ease the transition for users who are switching to Quick Search when Full Search (legacy) is retired in November 2020. To learn all about the transition from Full Search (legacy) to Quick Search, please visit our resource center.

We’re fine-tuning Quick Search templates and views to make it easier for you to save modified versions that work for you. 

When Will It Change?
This update will be available on July 23, 2020.

What Will Change?
The MLS provides default Quick Search templates and views that are inherited by all members. When you edit an inherited Quick Search template or view, you are actually making a personal copy with your changes. You can’t edit the original inherited template or view. 

Currently, it can be difficult to tell whether you are working with an inherited version or a personal copy. With these enhancements, we’re providing additional information and cues in the user interface to make the process clearer. 

Quick Search Templates
To create or edit Quick Search templates, click My Quick Searches under Preferences on the menu. Select an inherited template and click Edit.

The name of the Edit Quick Search Template page will change to Create Template from [template name]. 

By default, the Quick Search Name will be blank, rather than being auto-populated with the name of the inherited template. It’s a required field, so a red asterisk will be added next to the label.

Views
To create or edit Quick Search views, click My Views under Preferences on the menu. Select an inherited view and click Edit.

On the General tab of the Edit View page, the “Description” field label will change to “Name” and a red asterisk will indicate that it’s a required field. Both the Name and Report Description fields will be blank rather than being auto-populated with the name and description of the inherited view.

An information icon and tooltip will appear next to the Report Description field, clarifying that the Report Description appears on the list of results in printed and emailed reports.

Why Are We Making These Changes?
We’re dedicated to providing you with the best search experience possible in Flexmls. This change benefits all Quick Search users by improving the process of personalizing a template. It also helps ease the transition for users who are switching to Quick Search when Full Search (legacy) is retired in November 2020. To learn all about the transition from Full Search (legacy) to Quick Search, please visit our resource center.

Your work can happen anytime, everywhere. That’s why we’re excited to introduce the ability to add an open house to a listing (as allowed by your MLS) right from your Flexmls app (iOS & Android). 

With this mobile enhancement, the Flexmls Web version of the Open Houses page will also receive a visual refresh to make it easier to use and to provide a more consistent experience on all platforms. You’ll also notice a terminology change to align with RESO standards. “Virtual Open House” will change to “Livestream Open House” and “Virtual Tour of Homes” will change to “Livestream Tour of Homes.” 

When Will It Change?
This update will be available on July 16, 2020.

Who Does This Benefit?
Members without access to a computer will be able to add or edit open houses at any time, in any place, as long as they have their mobile device and the Flexmls app or a mobile browser.

What Will Change?
If your MLS currently allows you to add or edit open houses from Flexmls Web, soon you will have convenient access to open houses right from your Flexmls app (iOS & Android.

Add or Edit Open Houses On The Go
Starting in your Flexmls app (iOS & Android) or from Flexmls Mobile Web, navigate to the detail page for a listing, click the Edit button, then click Open House in the Scheduled Marketing Activities section of the page.

When you click this option, a new Open Houses page will open. Click the Add button to create a new open house event. To edit an existing open house, click the More (three dots) menu, then click Edit Open House or Remove Open House.

Add or Edit Open Houses in Flexmls Web
This enhancement also includes a refreshed Open Houses page in Flexmls Web, making the experience consistent across all platforms. Starting from the Change Listing page, click Open House in the Scheduled Marketing Activities section of the page. When you click this option, the same Open Houses page will open.

Click the Add Open House button to create a new open house event. To edit an existing open house, click the More (three dots) menu, then click Edit Open House or Remove Open House.

Terminology Change From “Virtual” to “Livestream”
To clarify the purpose of virtual open houses/tours of homes, and to align with the RESO data dictionary, anywhere you see “Virtual Open House” or “Virtual Tour of Homes” will be changed to “Livestream Open House” or “Livestream Tour of Homes.”

Why Are We Making These Changes?
Open houses are an essential way to market your listings. We want to make it easy for you to add an open house from anywhere and give you a consistent experience across all platforms.

Recently we announced that Full Search (legacy) will be discontinued in November 2020. As part of the transition to Quick Search, we’re replacing the Full Search options in the My Market report with Quick Search.

Note: If your MLS does not use Full Search (legacy) , nothing will change. Your My Market report already uses Quick Search.

When Will It Change?
This update will be available on July 9, 2020. 

What Will Change?
You can access the My Market Report by clicking My Market under Statistics on the menu. On the My Market Report page, click Customize to select a search to specify which listings to include in the report. Currently, MLSs with Full Search (legacy) can only use Full Search (legacy) to customize the My Market Report.

With this change, the Full Search (legacy) and Previous Full Searches (legacy) options will be removed from the Customize menu. A Quick Search option will be added.

The Saved Search option, which enables you to use a saved search to get the desired statistics, will stay the same. Saved searches are not affected by the switch from Full Search (legacy) to Quick Search. The names of saved searches, search criteria, and search results will be the same, regardless of whether the search was originally created using Full Search (legacy) or Quick Search.

When you customize the My Market Report with a Quick Search, all Quick Search templates are available. If you customize the My Market Report often, you may want to create your own Quick Search template that contains the fields that you typically use. For more information about creating a Quick Search template, see the Flexmls Help Center. 

Why Are We Making These Changes?
We’re dedicated to providing you with the best search experience possible in Flexmls, which is why we’re discontinuing Full Search (legacy) in November 2020. To learn all about the transition from Full Search (legacy) to Quick Search, please visit our resource center . We’re here to help you make the switch with ease.

Recently we introduced the ability to mark photos and other listing media private to remove them from public view. Now, we’re making it easier to keep media privacy in sync with a listing’s status. Starting on June 18, we’re adding a new privacy setting of “Private While Off-Market.” With this setting, the privacy of photos, videos, and virtual tours will change automatically when the status of the listing changes.

When Will It Change?
This update will be available on June 18, 2020.

Who Does This Benefit?
This change makes it easier for you (the agent) to maintain privacy settings, which ultimately benefits your clients, too. You won’t need to remember to change privacy settings every time a listing goes on or off the market.

What Will Change?
Sometimes an agent or homeowner will want to remove photos and other visual media when a listing is sold or otherwise goes off the market. Currently, a member can remove photos, videos, or virtual tours from public view immediately by setting them to Private. However, if the listing goes back on the market, the member must manually make the media available to the public again.

With this enhancement, a new Mark Private While Off-Market button will be available when editing photos and other listing media. When this new setting is used, the privacy level is set automatically according to the status of the listing. If the listing is in an on-market status, photos and other media are available to the public. If the listing is sold or otherwise goes off-market, photos and other visual media are made private and removed from public view. Off-market statuses are determined by your MLS. (Important Note: Primary photos cannot be made private.)

Photos that have been marked private while off-market will appear on the edit photos page with a dark red outline and the label Private While Off-Market. To make a photo private regardless of listing status, select the photo and click Mark Private. To make a photo public regardless of listing status, select the photo and click Mark Public.

A similar Private While Off-Market button will be available on the Videos page and Virtual Tours page for a listing.

The Private While Off-Market setting is visible only to members with edit access to the listing. When the associated listing is on the market, listing media are displayed just like other public media. When the associated listing is off the market, listing media are displayed with a red Private tag in search results, just like other private media. In addition, private photos are displayed only on the private version of listing reports, and are not available via the customer portal.   

Why Are We Making These Changes?
We’ve heard from our MLS customers that photo privacy and copyright issues are important considerations, and that a growing number of agents are removing photos from listings to address concerns. Making photos and other listing media private helps the MLS retain important historical records while also protecting the privacy of homeowners and complying with media licensing agreements. 

Who Does This Benefit?
Agents who want to show a home virtually instead of in-person will benefit from this feature. Use it to host an open house for prospective buyers or to schedule a virtual tour of homes for a group of agents in your market. You can use an online communication service or event tool, such as Facebook, Zoom, or Microsoft Teams, to schedule a live online walkthrough of the home. Homebuyers or agents can join your virtual open house/tour of homes and view video via the camera on your phone, or via a shared presentation. Anyone who joins will be able to ask you questions in real time. 

For 5 quick tips on how to set up your listings for virtual success, click here to read a post from Inman. You can also view NAR’S latest guidance on conducting open houses here.

What Are My Options?
You have multiple options for adding digital media (other than photos) to your listings. With the introduction of virtual open houses/tours, we wanted to give you a refresher on how to use each option in Flexmls.

Open House/Tour of Homes:
A live, scheduled event that is either virtual or in-person.
*Available in the Scheduled Marketing Activities section of the Change Listing Page.

Virtual Tour:
A slide show or other interactive media that is pre-recorded or created and not scheduled.
*Available in the Media section of the Change Listing Page.

Video:
A walkthrough or presentation that is pre-recorded or created and not scheduled.
*Available in the Media section of the Change Listing Page.

What Has Changed?
Flexmls Web
To accommodate virtual open houses and tours of homes, new options are available on the New Open House and New Tour of Homes pages. You’ll be able to select Virtual or In Person, depending on the settings of your MLS. If you select Virtual, you can add a link to an online event, along with a description for the link.

The following live web conferencing services are allowed:

• Facebook Live
• Zoom
• Google Meet
• Microsoft Teams
• YouTube Live
• GoToMeeting
• GoToWebinar
• GoToMeet.Me
• Skype
• WebEx
• join.me
• Whereby
• BlueJeans
• Zoho Meeting
• Ring Central
• Live Webinar

Upcoming virtual open houses and virtual tours can be viewed in the same places where you are used to seeing open houses and tours of homes.

When you’re viewing listings on the search results page, click the Detail tab, and then click the Open House or Tour of Homes link. For virtual open houses and tours of homes, a clickable link will be displayed in the new Link field.

To search for upcoming tours or open houses, under Daily Functions on the menu, click Tour/Open Houses and enter search parameters. The link to a virtual event will be available in the event details.

Flexmls Pro
When you view a listing on Flexmls Pro for Android, iOS, or Mobile Web, virtual open house/tour of homes information will be included in the listing details. 

Flexmls Portal
Your homebuyers will also be able to view virtual open house information for listings on the Flexmls Portal.

Coming Soon
Links to virtual open houses and tours of homes are currently not available to third-party sites via RETS feeds. We anticipate that this information will become available later this week.

Why We Are Making These Changes
We know that the current pandemic situation is causing uncertainty in your lives and in your business. And we’re committed to helping you adapt to the rapid changes while also keeping yourself, your family, and your community healthy and safe. In an effort to help you continue to make the market work, we accelerated our typical feature release process to make this feature available as soon as possible.

Get ready to get social! Starting on March 19th, you’ll be able to share your own listings from Flexmls Web to social media, if allowed by your MLS.

Currently, social media sharing may be available from the search results page, depending on the settings of your MLS. When sharing is available on the search results page, you can share any member’s listings.

With this new enhancement, a Share Listing option will become available on the Change Listing page. If allowed by your MLS, you will be able to share any listings that you have permission to edit.

Starting March 5th, the sorting options on the Saved Searches page will be clearer, making it easier for you to manage your saved searches.

When Will It Change
These updates will be available on March 5, 2020 in Flexmls Web and Flexmls Pro for Android/Mobile Web.

What Will Change
Previously, you could sort your saved searches by Most Recent, Least Recent, or Name.

With this change, the sorting options are clearer and more specific. You can choose from Viewed Most Recently, Viewed Least Recently, Modified Most Recently, Modified Least Recently, and Name.

Why Are We Making These Changes
Identifying the searches that you haven’t viewed or modified lately helps you determine which searches you may want to update or delete.

Starting on February 27th, we’re giving the Office/Member Search page in Flexmls Web, Flexmls Pro for Android/Mobile Web a visual refresh that will provide a more modern look and be easier to use.

When Will It Change
These updates will be available on February 27, 2020.

Note: Not all users will see this change right away on February 27th. The change will be rolled out gradually and will be monitored by FBS for potential issues. 

What Will Change
The Office/Member Search page is getting a complete makeover to make it easier to use and to give it an updated, modern appearance. 

Search, Sort, and Filter
Instead of choosing between Search and Pick From a List tabs, the list of offices will be displayed automatically. You’ll be able to choose from Offices, Members, and Teams (if available in your MLS) tabs to narrow your search.

At the top of the page, you can use the Search box to search the current tab by name, short ID, phone number, ZIP code, or email address (if allowed by your MLS). Next to the Search box, click the Sort by menu to sort the list. By default, every tab is sorted alphabetically by name. You can also sort the Members tab by office name, and you can sort the Teams and Offices tabs by city. If you select a different sorting option, your preference will be saved, and that sorting option will be used the next time you go to the page.

Click the Filters button at the top right to further customize your search results. You can filter by member languages or include members from data share MLSs in the search (if available in your MLS).

Administrative users can select to include inactive or “not in list” members. A caution icon will be displayed next to offices, members, or teams that are inactive or not displayed in lists. 

View Listings
If your MLS allows listings to be viewed from the Office/Member Search page, you can click the More (three vertical dots) menu to view listings for the selected office, member, or team. (Options will vary based on the tab that is selected.)

Click the View Listing Options button at the top of the page to set your preferences for viewing office, member, or team listings. Select the transaction roles (listing member, co-listing member, selling member, co-selling member) and listing statuses you want to include by default.

If you select an off-market status such as Expired or Closed, you can also select a date range. Click Exact Date Range to set specific start and end dates for the date range. Click Relative Date Range to set a date range that is relative to the current date, such as In the last month, Last 6 months, Year to Date, or Last 12 months. Click Future dates included to include off-market dates up to 10 years in the future. For example, if you select In the last month and Future dates included, the date range will start one month before the current date and end 10 years in the future.

Click Save to save changes to your settings. These settings will be used every time you use the Office/Member Search.

View Office, Team, or Member Profile Information
Click on an office, member, or team to view profile information. When you view an office profile, tabs for Office Members and Office Teams will be available. When you view a team profile, a Team Members tab will be available. Click a member name in any list to view that member’s profile information.

Note: If you have the appropriate permissions, you can also edit the selected office/member/team or reset the password from the profile details page. In addition, some profile information is viewable only by users with edit permission. 

Flexmls Pro Mobile Changes
The same enhancements will be applied to the Office/Member Search page in the Flexmls Pro mobile app for Android and the Flexmls Pro mobile website. 

Why Are We Making These Changes
These changes are part of a larger initiative to modernize the look and feel of Flexmls. By doing so, we’re providing you with a Flexmls system that matches your business workflow, a more modern interface, and a more consistent Flexmls experience across pages and devices.

Starting on February 20th, when documents are required for a listing, those requirements will be clearer in Flexmls. 

When Will It Change
These updates will be available on February 20, 2020. 

What Will Change
Previously, the Change Listing page and Change Incomplete Listing page did not indicate whether required documents had been uploaded. In addition, the Documents page for a listing showed which documents had already been uploaded, but it was not clear which documents were required, and whether document requirements had been met.

With this change, on the Change Listing page and Change Incomplete Listing page, a green checkmark will be displayed when all required documents have been uploaded to a listing. A red ”Required” label will be displayed when document requirements have not yet been met.

On the Documents page for a listing, the required documents will be displayed at the bottom of the left panel. Green checkmarks will be displayed next to required documents that have already been uploaded.

Why Are We Making These Changes
You’ve told us that it can be difficult to determine whether the required documents have been uploaded for a listing. We’re making these changes to make it easier for members to upload the appropriate documents and comply with MLS rules.

Starting February 13th, the Listing Activity Report will show sharing statistics only from the past 90 days.

The Listing Activity Report summarizes how people are interacting with a listing, including the number of times the listing has been shared. Sharing actions include using the Share function in customer portals or IDX sites, emailing the listing, and sharing the listing on Facebook, Twitter, or another form of social media.

By default, the Listing Activity Report displays listing activity information since the listing’s begin date. With this change, the Shared information will include sharing actions for the past 90 days only. Limiting the time frame helps you provide the most current information to your clients and improves the performance of the Listing Activity Report.

Starting December 5, you will be able to set Quick Search as your Flexmls homepage instead of your default Flexmls Dashboard in Flexmls Web (if allowed by your MLS). We know that you spend much of your time in Flexmls searching for properties. This change will allow you to bring your primary task to the forefront.

A new option, First page viewed after login, will be added to the General Preferences page. By default, the Default Dashboard will be selected, but you can change it. You’ll see your new home page the next time you log in to Flexmls.

You can still access the default Dashboard by clicking on the Flexmls logo in the upper left corner of the screen. All dashboards can also be accessed via the Menu in Flexmls.

Starting October 24th, you’ll be able to see more report options when you print or email listings from the search results page from Flexmls Web.

We expanded the window that displays report options on the Listings to Print or Email page in response to your feedback. Previously, only three options were displayed at a time, and you needed to scroll to see the rest. Now, ten options will be displayed without scrolling. Who doesn’t like time-savings?

If you log in to Flexmls Web through flexmls.com, your login experience will change on October 24th. The existing username and password fields will be replaced with a single Log In button that once clicked, will start a new two-step login process. For users, this change will make the login process consistent, no matter which product they’re using. For the MLS, this change will make it easier to accommodate single sign-on integrations.

Note: If your MLS has a custom login page with the MLS logo, your login experience has already been updated and will not be affected by this change.

When Will It Change
This update will be available on October 24th, 2019.

Note: Not all users will see this change right away on October 24th. The change will be rolled out gradually over several days and will be monitored by FBS for potential issues.

Who Will Benefit
All users who log in from the flexmls.com home page will benefit from this change.

What Will Change
Currently, when logging in to Flexmls Web, you enter your username and password on the flexmls.com home page.

With this change, you’ll click the Log In button on the home page to access Flexmls.

Then you will enter your username and password on separate pages.

Step 1: Enter your username and click Next (or press Enter).

Step 2: Enter your password and click Log In (or press Enter).

Why Are We Making These Changes
Separating the entry of user names and passwords enables Flexmls to support more options for single sign-on, which improves security and makes it easier for your MLS to integrate third-party apps into Flexmls. This change is also part of a larger effort to create a more consistent Flexmls experience across pages and devices.

Starting October 10th, you’ll be able to reject listings in subscription preview mode in Flexmls Web. Preview mode allows you to choose which subscription listing updates are emailed to a contact or displayed in the contact’s news feed.

When Will It Change
These updates will be available on October 10, 2019.

Who Will Benefit
Members who use preview mode for subscription emails will benefit from this change.

What Will Change
Currently, in preview mode, you can only approve the listings that you want to send to your client. Unapproved listings that meet the subscription’s search criteria will continue to be displayed every time you preview the subscription.

With this change, a Reject button will become available in preview mode.

When you click Reject, the Hide Listing icon (red circle with a slash) will be selected. The selected listing will move to the Hidden by Agent listing collection for the contact and it won’t be shown again in preview mode.

You can reinstate a hidden listing at any time by going to the Portal tab for the contact in Flexmls. Click on the Hidden by Agent listing collection.

The search results page will open with the listing collection displayed. Click the Hide Listing icon for a listing to clear it and remove the listing from the Hidden By Agent collection.

Why Are We Making These Changes
You told us that preview mode would be more efficient if you could hide listings that you know will not interest your client. We’re making these changes in response to your feedback. 

The map view on the Edit Search tab of Quick Search now adjusts automatically if a location is specified in the search criteria.

When Will It Change
This update is available now.

Who Will Benefit
All users who work with Quick Search will benefit from this change.

What Will Change
Previously, when you changed Quick Search criteria on the Edit Search tab, the default map view was displayed, regardless of the location of search results. If results were outside the default area, you would need to pan the map or change the zoom level to find your listings.

With this change, if you specify a location in your search, the map view adjusts to the area where the search results are located. The zoom level also adjusts to an appropriate level to clearly display the listing icons. If no location is specified in the search, then the default map view determines the area that is displayed.

Why Are We Making These Changes
You told us that you prefer the responsive map that is available elsewhere in Flexmls. We’re making these changes as a result of your feedback.

We’re making it easier to adjust your view of search results in Flexmls Web, both on-screen and on the printed page. Starting August 15, you’ll be able to click and drag to resize columns to your heart’s content.

When Will It Change
These updates will be available on August 15, 2019.

Who Will Benefit
All users who use search results in Flexmls Web can take advantage of this change.

What Will Change
Column widths in search results were previously not adjustable. With this change, you can modify the width of any column in the one-line and normal views on the List tab of search results. Click on a column separator in the header and drag the double arrow to adjust the width.

You can also adjust columns to better fit on the page when printing. To open the print preview, click the Print button on the search results page and then click Preview. Adjust the column widths just like on the search results page, by clicking a column separator and dragging the double arrow. Column headings will wrap to the next line automatically as you make columns smaller.

Note: Column sizes on the search results page are independent of column sizes in the print preview. Resizing one does not resize the other. Adjust columns on the search results page for the best on-screen view and adjust columns on the print preview page for optimal printing.

Your adjusted column sizes are saved automatically. To reset column sizes to the browser default, click the Reset Columns link.

Why Are We Making These Changes
You told us that resizable columns were an important missing feature in search results. We’re making these changes in response to that feedback.

Soon, the Show My Saved Searches page in Flexmls Web will have an updated, modern look that is easier to use.

When Will It Change
These updates will be available soon. We’ll be in touch when it’s ready for you!

Who Will Be Affected
All users who have access to the Show My Saved Searches page in Flexmls will see these updates.

What Will Change
The Show My Saved Searches page will be renamed Saved Searches. The appearance of the Saved Searches page is also being refreshed, giving it a more modern look and making the experience more consistent across mobile platforms and desktop.

To help you find the saved search you need, we’ve added a Search bar at the top of the page. We’ve also added links to easily access favorite and draft searches. You’ll be able to sort the list of saved searches by most recent, least recent, or search name.

To quickly add a saved search to your favorites, hover over the search name and click on the star.

The More (three dots) menu will be displayed for each saved search. The More menu gives you one-click access to view saved search details, view related subscriptions, rename the saved search, or delete the saved search.

Why Are We Making These Changes
These changes are part of a larger initiative to modernize the look and feel of Flexmls. By doing so, we’re providing you with a Flexmls system that matches your business workflow, a more modern interface, and a more consistent Flexmls experience across pages and devices.

Starting on June 27th the Subscriptions page in Flexmls Web will be updated with a modernized look that is also easier to use.

When Will It Change
These updates will be available on June 27, 2019.

Who Will Be Affected
All users who have access to the Subscriptions page in Flexmls Web will see these changes.

What Will Change
The appearance of the Subscriptions page is being updated, giving it a more modern look and making the experience more consistent across mobile and desktop devices. While the appearance of the page has been simplified, the same features and functions are available.

On the current page, a drop-down list is used to switch between Active Subscriptions, Expired Subscriptions, Agent Only, and Listing Activity Events. These items have been converted to tabs across the top of the page instead, making them always visible without clicking.

Clicking on a contact name will display options related to the contact. You can view the contact’s details or remove the subscription from that contact.

Clicking on a search name will open a search results page with that search displayed.

Edit and delete options for the subscription are available under the More (three dots) menu that is displayed at the end of each row. Deleting the subscription will permanently remove it from the system for all contacts.

The New Subscription dialog box has also been updated with a new look.

Why Are We Making These Changes
These changes are part of a larger initiative to modernize the look and feel of Flexmls. By doing so, we’re providing you with a Flexmls system that matches your business workflow, a more modern interface, and a more consistent Flexmls experience across pages and devices.

Note: This change affects only MLSs that use the Flexmls internal email client.

Starting on May 30th, everything you loved about the Map Search will be consolidated into Quick Search to help optimize your search experience in Flexmls Web.

When Will It Change
These updates will be available on May 30, 2019.

Who Will Be Affected
All users who have access to the Quick Search and Map Search functions in Flexmls Web will see these changes.

What Will Change
Currently, you can start nearly identical search processes from the Quick Search and Map Search menu items in Flexmls Web. The major difference is that in the Map Search, the map view is displayed by default when you are entering search criteria.

With this change, the separate Map Search option will be removed from the Flexmls menu and the map will become the default view on the Edit Search tab. When you click Quick Search, the map view will be displayed by default next to the search criteria. If less than 1,000 listings are found, they will automatically appear on the map. If more than 1,000 listings are found, a pop-up message will show the number of results. To view the listings on the map, click the View on Map button on the message. If you prefer to view the results in a list instead, you can click the List tab.

The map view will also be displayed when you click the Edit Search tab when viewing search results. In addition, the search criteria pane will be collapsible, allowing you to use more of the screen to view the map.

Why Are We Making These Changes
Combining the two search options increases the visibility of the map search and simplifies the experience by reducing the number of menu items to choose from. These changes are part of a larger initiative to modernize the look and feel of Flexmls. By doing so, we’ll provide you with a Flexmls System that matches your business workflow, a more modern interface, and a more consistent Flexmls experience across pages and devices.

Quick Search is essential to your daily tasks in Flexmls, so on April 18th, we’re refining the user experience to give you more room to work in Flexmls Web.

When Will It Change
These updates will be available on April 18, 2019.

Who Will Be Affected
All users who have access to the Quick Search function in Flexmls Web will see these changes.

What Will Change
Better Use of Space

We’re minimizing the amount of empty space on the page when using a Quick Search in Flexmls Web. On the search results page for a Quick Search, the space between the tabs and listing information is being reduced, allowing more room on the page to display search results.

Some Options Will Move

On the List, Detail, Photos, Map, Compare, and Messages tabs, decreasing this space means that the options currently displayed in this area will be relocated. The Search Details option and the Jump to Listing selector will be available from the More (three vertical dots) menu instead.

When the left pane of the search results page is collapsed, the Select, Recommend, Hide, and Notes options also will be removed from the space above the search results. To access these options for a listing, expand the left pane.

Why Are We Making These Changes
We heard your primary feedback about the new Quick Search appearance, which was that there was less workspace on the screen. This update makes more effective use of vertical browser space. FBS recommends using a browser size of 950 x 550 or greater when using Flexmls Web. We’ve optimized the user interface based on this minimum requirement, which our research shows covers more than 95% of Flexmls Web users.

Working with saved searches is fundamental to your work in Flexmls. That’s why, on April 4th, we’re updating the Flexmls Web experience to make it consistent and easier to use.

When Will It Change
These updates will be available on April 4, 2019.

Who Will Be Affected
Users who save searches based on Quick Search templates in Flexmls will see this change. (Full Search, if used by your MLS, will not be affected.)

What Will Change
Working with a previously saved search is currently different than working with a search you just saved. This update will make that experience consistent.

Current Behavior
Immediately after saving a new search, the name of the Quick Search template is still shown in the upper left corner of the page, even though the search criteria and results reflect the saved search. This can make it unclear which search the user is currently working with. In addition, the Rename Search function is not available on the search results page.

Updated Behavior
After this update, immediately after saving a new search, the search name will be displayed on the page, making it clear that you are working with the criteria and results of the saved search. You’ll be able to click the star icon next to the search name to mark the search as a favorite, and the Rename Search function will be available under the More icon (three dots).

Why Are We Making These Changes
This change is part of an ongoing effort to simplify the user experience of Flexmls.

Starting on March 21st you’ll notice that we’ve done some minor cleanup on the Change Listing page in Flexmls. Unnecessary and unused links will be removed from the top of the page, decluttering the page and making the remaining links more visible.

When Will It Change
These updates will be available on March 21, 2019.

Who Will Be Affected
Users who have access to the Change Listing page will see these changes.

What Will Change
Currently, many links are displayed at the top of the Change Listing page. This update will remove the Photo Tour, Document Viewer, and Virtual Tour (if applicable) links. The Full Listing Report link will be renamed “Preview” and will appear on the Change Listing page only for listings that have a future listing date.

Links for History, Activity, Change Another Listing, and the MLS Error Form (as allowed by your MLS) will remain at the top of the page. Depending on the settings of your MLS, an Input Form link will be added, giving you access to a printable input form for the listing.

Photos, documents, and virtual tours can still be accessed from the Media section of the page. For listings that don’t have a future listing date, you can view and work with the listing report by clicking on the MLS number. Additionally, after clicking the MLS number, you can use the Print option to print or email documents and photos for the listing.

Why Are We Making These Changes
Usage data shows that the removed options are used very infrequently by Flexmls users. This change is part of an ongoing effort to streamline the user experience of Flexmls.

Starting on March 5th, the Quick Search feature of Flexmls Web will be updated with a modernized look that is also easier to use.

When Will It Change
These updates will be available on March 5, 2019.

Who Will Be Affected
All users who have access to the Quick Search function in Flexmls Web will have access to this feature. If you use the classic portal, your clients will also see the new layout when viewing listings.

What Will Change
When you click Quick Search, you’ll see that the page has been updated with a cleaner look that is easier to use. The tabs and buttons at the top of the page have been simplified, and the results pane of the Edit Search page has been decluttered.

Instead of repeating the same options that are displayed in the top bar, the results pane displays only the number of matching listings and a View Results button.

While the appearance of the page has been simplified, the same features and functions are available.

Why Are We Making These Changes
This change is part of an ongoing initiative to modernize the look and feel of Flexmls Web to make it easier to use.

Starting on February 7th, the MLS # Search screen in Flexmls Web will be updated with a modernized look that is user-friendly and more intuitive.

When Will It Change
These updates will be available on February 7, 2019.

Who Will Be Affected
These updates will be available in Flexmls Web for all users who currently have access to the MLS # search function.

What Will Change
When using the Menu, the MLS # search option will be renamed MLS # Search. The look of the MLS # Search page will also change, but the functionality will remain the same. You can still enter a single listing number, multiple listing numbers, or you can enter in a range of MLS numbers. A tip on the left side of the page explains how to search for a range of MLS numbers.

If your MLS allows radius searches from the MLS # Search screen, you can enter an MLS number (or numbers), toggle the Radius Search option on, enter the radius you’d like to search, and select the appropriate statuses. Click the Search button to run the radius search.

Why Are We Making These Changes
This update is part of an ongoing effort to modernize the look and feel of all pages in Flexmls Web. It is intended to help make the MLS # Search page easier to user and provide a consistent user experience regardless of which function you are using in Flexmls Web.

Using videos to learn how to use Flexmls is becoming more and more popular with users, and now finding and viewing our video training is much easier. Starting on January 31, the Video Tutorials section of the Help menu in Flexmls Web will be searchable, updated visually, and will be renamed Video Training.

When Will It Change
These updates will be available on January 31, 2019.

Who Will Be Affected
All users who have access to the Help menu in Flexmls Web will have access to this feature.

What Will Change
The Video Tutorials section of the Help menu in Flexmls gives users access to quick tips and recorded training videos about the features of Flexmls. The menu item has been renamed Video Training, and the interface of the page has been enhanced.

Sort by video duration to easily see which videos are quick tips and which contain longer, more in-depth training, or sort by date to access the newest training available. We’ve also added a search function to help you find the right video.

Why Are We Making These Changes
This change is part of an ongoing initiative to modernize the look and feel of Flexmls Web to make it easier to use.

Find it in Flexmls under Guided Help right next to the Quick Launch bar. Check it out inside Flexmls.

Features You’ll Love

Guided Help Tours
You can say goodbye to waiting around for answers, or having to ask others what they want to know. Our guided help tours puts you in control! Now you can select a topic you’d like to learn more about and the Flexmls System will instantly start guiding you through the process, step-by-step.

Guided Help Search Bar

This powerful searching tool allows you to free-word search for topics you want to find: specific Flexmls system features, upcoming trainings, video tutorials, and more. Simply start typing and you will have multiple resources appear at your fingertips.

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Guided Help Smart Tips

You will start noticing small question marks with a circle around them sprinkled throughout the Flexmls System. They’re small in size, but mighty in knowledge. You can click or hover on a smart tip to learn more about a particular feature. You can learn something new without even trying.

With just a few clicks, you can create a beautiful flyer that will showcase your listings digitally or in print to help you sell listings faster than ever!

Find them in Flexmls under My Reports > Customer Flyers

Features You’ll Love

9 Template Designs to Choose From
No matter how you want to showcase their listing, we have a template for you! From highlighting beautiful listing photos to showing their calendar availability, we have all your needs covered with our various template designs.

Editing is Quick & Easy
You will have your listing flyer completed in no time with our easy to edit containers. Simply click on the container you wish to edit and type or click on the property information you want added to that container. It’s as easy as one-two-three.

Starting on December 20th, you’ll be able to select a time frame of 24 hours, 48 hours, 72 hours, or one week when using the Hot Sheet gadget on your Flexmls Web dashboard. By default all Hot Sheet gadgets will use the 24-hour option until you change it.

When Will It Change
This update will be available on December 20, 2018.

Who Will Be Affected
All users who have Hot Sheet gadgets on their customizable dashboards.

Please note that this update is not available on the Classic dashboard; it is only available for Hot Sheet gadgets on customizable dashboards.

What Will Change
The Hot Sheet gadget will display a selectable time frame near the top of the gadget. By default it will show listing updates for the past 24 hours. Click on it to change the time frame to 48 hours, 72 hours, or the past week.

Once you change the time frame for a particular Hot Sheet gadget, the newly selected time frame will become the default for that gadget. If you use the gadget’s settings to modify the hot sheet’s filters (for location, property type, etc.), the time frame will not be affected unless you manually change it again.

Why Are We Making This Change
We know that the hot sheet is a valuable way to stay connected to the market. This update provides you with a quick way to change the time frame for your Hot Sheet gadgets, eliminating the need to create a Custom Hot Sheet to get the information you need.

Additionally, the ability to change the time frame for hot sheets is already available on Flexmls Pro for iOS, Android, and Mobile Web. This update brings the existing mobile functionality to Flexmls Web, making the user experience similar across all platforms.

Sometimes it’s the little things that matter! While some updates to Flexmls Web are very noticeable, we’ve also released some subtle changes to help make your job easier. Some recent gems include changes to the default settings for address searching, a better error message when adding photos that are too large, and hiding table headers on listing reports when there is no information in the table.

When Will It Change
These changes are available now.

Who Is Affected
These updates are available for all Flexmls Web users who have access to the Address Search, who can add/change listing photos, or who can view listing reports with a table for rooms.

What Changed
Address Search – Street Name Defaulted to Contains
When you use Address Search, the default option for Street Name is now Contains. This means that if you enter a partial street name, the search will find any street that contains the text you’ve entered. Just as before, you can change the option from Contains to Begins with or Ends with.

Photos – Better Error Message If the Photo Is Too Large
If you add photos that are larger than 15 MB, the error message now tells you the file name for the photo that was too large. The message remains on the screen until you click to dismiss it.

Listing Reports – Rooms Table Headers Hidden
If your MLS uses a table to display information about rooms, the headers for the table are now hidden when there is no information to display. This eliminates unnecessary blank space on listing reports.

Why Did We Make These Changes
These updates help save time and make using Flexmls easier.

Starting on November 15th, when you begin creating a new Customer Flyer and you’re selecting a template, you’ll see more accurate thumbnails in Flexmls Web. This change is part of ongoing improvements to Customer Flyers (formerly called Tessera Reports) helping to ensure they meet the needs of agents and brokers. This update makes choosing a template more intuitive, which makes it even easier to create simple, attractive flyers.

When Will It Change
This update will be available on November 15, 2018.

Who Will Be Affected
All users with the ability to create Customer Flyers will have access to this feature.

What Will Change
Customer Flyers (formerly called Tessera Reports) are simple, flyer-style listing reports that are easy to create and edit. To begin making a new Customer Flyer, use the menu to find and select My Reports. Then select New and choose the Customer Flyer option.

Choose a report template. Just as before, the name of each template is descriptive to let you know exactly what you can expect; additionally, the thumbnails for each template now accurately indicate the layout for the template.

Once you select a template, you can edit each container in the flyer by inserting the desired fields, reordering fields, and renaming fields as necessary. Once you save the Flyer, it will be available for you to use when viewing listing details, emailing, or printing listings.

Why Are We Making These Changes
This update makes the process for creating Customer Flyers more accessible to agents who want to create and use their own flyers, but do not feel comfortable using the Custom Report Writer. Selecting a template and creating a Customer Flyer is intuitive and easy to learn. Once you’ve set up and saved a Customer Flyer, you can use it whenever you need it.

Starting on November 1st, the Quick Launch will display a listing’s status when displaying search results on Flexmls Web. This can be useful if a listing has been on the market previously–it allows you to identify active listings immediately, without having to open them to view the details.

When Will It Change
This update will be available on November 1, 2018.

Who Will Be Affected
All users who currently have the ability to search via Quick Launch in Flexmls Web.

What Will Change
The Quick Launch is a multipurpose search bar located at the top of most screens in Flexmls. You can use it to access recent searches, search various areas of Flexmls, and create basic listing searches. When you use the Quick Launch bar to search by address or MLS #, a listing’s status will display.

Just as before, you can click on one of the search results to view a listing’s details, or you can hover over a search result and click the New Tab option to open the listing in a new tab. To find out more about using the Quick Launch, watch our short video below.

Why Are We Making These Changes
This update makes it easier for you to identify which listing you would like to view.

Make sure your contacts are receiving your emails! Something as simple as a typo when entering a contact’s email address can make it impossible for them to get listing updates from you. Starting on November 1st, identifying and updating invalid email addresses can easily be done from the Contact Management screen in Flexmls Web.

When Will It Change
This update will be available on November 1, 2018.

Who Will Be Affected
All users with access to Contact Management will receive this update.

What Will Change
When you send emails to contacts from Flexmls (manual emails or subscription emails), the system verifies that the recipient’s email address is valid before sending the email. If the email address is deemed invalid for any reason, it will be flagged as an invalid, non-working email address.

When you go to the Contact Management page, a banner at the top of the page alerts you if you have any contacts with invalid email addresses. Click the View Email Addresses button to review the invalid email addresses.

A pop-up displays your contacts with invalid email addresses, and gives you options to Edit or Remove the email address. Please note, a Primary email address can only be edited, not removed.

Click Edit to enter the correct email address for a contact, then click Save.

If the email address displayed is a contact’s secondary email address, you can edit it, or you can remove it from the contact’s record by clicking Remove. After removing one or more secondary email address, click Done to complete the removal process.

Why Are We Making These Changes
This update helps you review and fix invalid email addresses quickly and efficiently, ensuring that your emails can be delivered to your contacts.

Tessera Reports are quick, one-page listing reports that are easy to create and edit in Flexmls Web. As part of our continuing efforts to improve and make them more accessible to users, starting on October 25th, we are renaming them Customer Flyers. Customer Flyers is a more descriptive name that immediately lets you know what you can create! Please note that only the name of the feature is changing, there are no changes in functionality.

When Will It Change
This name change will be available on October 25, 2018.

Who Will Be Affected
All users who currently have the ability to create and edit Tessera Reports will see the new label.

What Will Change
Only the name of the feature is changing with this update. To create or edit a Customer Flyer, use the Menu to find and select My Reports. You will see a section for any current Customer Flyers, or you can select New and choose the Customer Flyer option. Select a template to begin creating a new Customer Flyer.

Just as before, you can edit each container in the flyer by inserting the desired fields, arranging, and renaming them as necessary. Once you save the Flyer, it will be available for you to use when viewing listing details, emailing, or printing listings.

Why Are We Making These Changes
This update makes the Customer Flyers more accessible to agents who want to create and use their own flyers, but do not feel comfortable using the Custom Report Writer. Creating a Customer Flyer is intuitive and easy to learn. Once you’ve set up and saved a Customer Flyer, you can use it whenever you need it. This change is part of an ongoing effort to improve Customer Flyers and ensure that they meet the needs of agents and brokers.

Starting on October 18th, the labels for Hot Sheet and Statistical gadgets will display additional information for location, property type, and other selected criteria on Flexmls Web. This will make it easier to see exactly which criteria the gadget is using. This is especially useful if your MLS has counties, cities, or overlays with the same name–the gadget will show which location is being used.

When Will It Change
This update will be available on October 18, 2018.

Who Will Be Affected
All users who have Hot Sheet or Statistical gadgets that are set to display specific locations or criteria.

What Will Change
As before, custom Dashboards allow you to specify locations and property types for Hot Sheet and Statistical gadgets (as allowed by your MLS). To select a specific location or property type, you can click the gadget’s More icon (three dots) and select Settings.

The label on each gadget will display more information about the location and criteria being used. Additionally, statistical gadgets will now display the specific property type that has been selected. In the example below, you can see that there are multiple locations for Barnstable (County, Town, Village and Map Overlay). Each gadget specifies which Barnstable location is being displayed.

As before, if the the gadget is using multiple locations, property types or search criteria, you can hover over the gadget’s label to view all of the fields it is using.

Why Are We Making This Change
This change makes it easier to identify what information is being used for Hot Sheet and Statistical gadgets. It also reduces potential confusion when looking at your gadgets, especially if your MLS has cities, counties, areas, or overlays that share the same names.

Starting on October 4th, it will be easier for administrators and assistants to remove incomplete listings on Flexmls Web. Anyone with access to edit a specific incomplete listing will be able to remove the incomplete listing. This will make the process of cleaning up unwanted, incomplete listings more convenient at all levels.

When Will It Change
This update will be available on October 4, 2018.

Who Will Be Affected
Any user who can currently edit incomplete listings on behalf of another user(s), will be able to remove those incomplete listings. This will primarily affect users who can add and edit incomplete listings on behalf of other users that are in their office, company, or MLS.

What Will Change
To remove an incomplete listing on behalf on another user, open the Menu to find and select My Incomplete. You will see a list of users and incomplete listings that you have the ability to edit. Select the listing you would like to remove and click the Remove button.

A prompt will appear asking you to click OK to delete the selected listing or Cancel in order to keep it. Click OKto remove the incomplete listing.

Please Note: Once a listing has been removed, it cannot be recovered; so this feature should be used with care.

Why Are We Making These Changes
This change makes it easier for administrators and staff to manage unneeded, incomplete listings. Currently, only the user who initiates adding a listing has the ability to remove the incomplete listing. This can be inconvenient when that user is not available to remove the incomplete listing, but it is still displaying in the office administrator’s list of incomplete listings (a situation that can arise when a member leaves an office). Now, it will be easy for Office, Company, and MLS-level administrators to remove such listings.

Did you know there are multiple trainings available for Flexmls every month? Or that if you sign up for a training, but cannot attend, you’ll still receive a link to the recorded training so you can watch it at your convenience? Did you know that there is a Product News Page that shows you the most recent changes and improvements made to Flexmls? Starting on October 4th, these two features will be conveniently available right from your Help menu in Flexmls Web.

When Will It Change
This update will be available on October 4, 2018.

Who Will Be Affected
All users with access to the Help menu in Flexmls Web will receive this update.

What Will Change
When you click on the Help option in the upper right corner, you’ll see two new options: What’s New and Upcoming Training.

What’s New – Click here to visit the Flexmls Product News page and view a summary list of the latest changes and improvements to Flexmls. Click on any of the topics to get more information about that feature.

Upcoming Training – Click here to view and register for upcoming training webinars for Flexmls.

• Webinars are recorded so you can review them at your convenience! Twenty four hours after the webinar is over, you’ll receive a link to the webinar recording. If you register for a webinar, you’ll receive the link to the recording–whether or not you were able to attend.
• Previously recorded webinars are also available on this page. Scroll down to the Past Trainings section and you can view any of the previously recorded webinars from the past year.

Why Are We Making These Changes
These additional Help options make it convenient to see new features, learn more about Flexmls, and register for training classes while you’re logged into Flexmls Web.

Starting on September 13th you’ll be able to select more listings with fewer clicks on Flexmls Web! Holding the Shift key while selecting two listings will also select all of the listings in between them. This means less time and fewer clicks are needed to select multiple listings from your search results. Once listings are selected you can email, print, or export the selected listings; save them as a listing collection; and more!

When Will It Change
This update will be available on September 13, 2018.

Who Will Be Affected
This update will be available for all users.

What Will Change
From any search results screen, select a listing, then press and hold the Shift key. Select another listing and all of the listings between the two selected listings will also be selected.

Why Are We Making These Changes
This change makes it easier to select a group of listings when viewing search results.

Starting on September 20th, whenever you create a new subscription, the notification options will be defaulted to the same selections you made the last time you set up a subscription in Flexmls Web. Defaulting to the most recently selected options makes setting up a subscription faster and more convenient.

When Will It Change
This update will be available on September 20, 2018.

Who Will Be Affected
This update will be available for all users when creating new subscriptions in Flexmls Web.

What Will Change
Whenever you create a subscription in Flexmls Web, the selected options under the Send notification of new listings to setting, will be saved. The next time you create a new subscription, it will default to using your most recent selections.

In the example above, the options to send listing updates to Selected contacts and Send me an email when a contact clicks the link are selected. The next time you start a new subscription, the same options will be selected by default.

Please Note: the option for Enable Preview Mode is not included with this update; instead, it will always default to unchecked. Additionally, if you check Preview Mode, then none of the other notification selections will be saved as defaults for new subscriptions. This is because using Preview Mode automatically makes certain selections about the recipients–those selections will not become the default for new subscriptions.

As before, there are four options under the Send notification of new listings to set:

• You (sender) – You will receive an agent copy of the listing updates;
• Selected contacts – The contacts listed in the Contacts bar will receive listing updates;
• Send me an email when a contact clicks the link – When a contact clicks the link in the subscription, you’ll receive a notification that they’ve viewed the listing updates;
• Enable Preview Mode – You must approve listings before they are sent to your contact. Note: this option will always be unchecked by default. You must manually enable it on a per-subscription basis if you wish to turn it on.  No notification options will be saved as defaults for new subscriptions when you use Preview Mode.

Why Are We Making These Changes
This change makes it easier to set up a subscription. Currently, many agents need to customize the notification settings each time they set up a subscription. With this new improvement, the system remembers the options you selected previously, so it will take fewer clicks to set up subscriptions.

Starting on August 9th, when you view an office or member record on the Office/Member search screen, you’ll be able to select exactly which statuses and off market dates you’d like to see when using the View Listings option (as allowed by your MLS). This will improve your ability to look up a member and quickly access their listings from the Office/Member search screen on Flexmls Web.

When Will It Change
This update will be available on August 9, 2018.

Who Will Be Affected
If you can currently search for a member’s listings from the Office/Member search screen, you’ll receive the ability to select specific statuses and off market dates.

If your MLS does not currently allow the View Member Listing Options from the Office/Member search, this update won’t be available and you will see no changes in the current behavior.

What Will Change
Use the Menu to find and select the Office/Member search. When you select an office or member, the View Member Listing Options panel will include options allowing you to select specific statuses and off market dates.

Select whether you want to see listings where the selected member is the Listing, Co-Listing, Selling, and/or Co-Selling member, and then select which statuses and off market dates you’d like to include. The statuses of Active, Pending, and Active/Pending with Contingency (where applicable) are selected by default.

Once you’ve made your selections click the View Listings button to view the results.

Note: If your MLS does not currently allow Closed listings to be viewed from the Office/Member search screen, that behavior will not change: there will not be an option to view Closed listings.

Why Are We Making These Changes
This improvement makes it more convenient to look for listings by allowing you to search for specific statuses directly from the Office/Member search screen.

Tessera Reports are quick, one-page listing reports that are easy to create and edit on Flexmls Web. As part of our continuing efforts to improve them, on July 19th we are releasing a new template, the Summary Flyer which can display summary information for multiple listings per page.

When Will It Change
This new Tessera Report template will be available on July 19, 2018.

Who Will Be Affected
All users with the ability to create and edit Tessera Reports will have access to this new template.

What Will Change
To create a new Summary Flyer, use the Menu to find and select My Reports. Select New and choose the Tessera Report option. Click on the Summary Flyer template to create a new report.

The top container displays your branding information. Click on the container to edit the fields that will display – your Name will always be included in the branding.

The second container controls the fields that will display for the listings in the report. Click on the container to add and edit which fields will appear.

Save the changes and you will be able to use the report when emailing, printing, and viewing listings. When printing the report, the first page will show the branding container and five listings, and each additional page displays up to six listings.

Why Are We Making These Changes
The ability to create a summary report that can be used to display multiple listings per page makes the Tessera Reports even more versatile. This change is part of an ongoing effort to improve Tessera Reports and ensure that they meet the needs of agents and brokers.

Starting on July 19th you’ll see a new, user-friendly interface when you are editing incomplete listings on Flexmls Web. This update reflects the same styling recently released for the Change Listing screen, keeping the look of the pages consistent regardless of whether you’re editing an active listing or an incomplete listing. This change only affects the user-interface; it does not change any existing functionality.

When Will It Change
This update will be available on July 19, 2018.

Who Will Be Affected
All users with access to the My Incomplete listing page will receive this update.

What Will Change
The My Incomplete listing screen in Flexmls Web will keep all of the previous functionality, but it will have a new layout that responds to your screen size and has the same look and feel as the Change Listing screen.

To access your incomplete listings, use the Menu to find and select My Incomplete. Select a listing and click Edit.

The incomplete listing screen now has the same styling as the Change Listing screen.

Just as before, you can add photos, documents, videos and virtual tours to the incomplete listing. To add the listing, click on Listing Information, finish entering the required fields, and click the Add Listing button when you are ready to add it.

If you want to edit a different incomplete listing, click the Back link at the top of the screen to go back to the My Incomplete page and select a different incomplete listing.

Why Are We Making This Change
This change is part of an ongoing initiative to modernize the look and feel of Flexmls Web to make it easier to use.

Tessera Reports are quick, one-page listing reports that are easy to create and edit. As part our our continuing efforts to improve them, starting on July 5th we are releasing two updates on Flexmls Web: you will now be able to use either your profile photo or logo in branding container; and there is a new report template, Flyer with Long Remarks, that can display up to 2000 characters.

When Will It Change
These updates will be available on July 5, 2018.

Who Will Be Affected
All users with the ability to create and edit Tessera reports will have access to these new features.

What Will Change
To create a new Tessera Report, or to edit an existing report, use the Menu to find and select My Reports. Click on an existing Tessera Report and select Edit to edit an existing report, or select New and choose the Tessera Report option. Then click on a Tessera Report template to create a new report.

Use Your Logo on Reports
If the report template has a branding container, click on it to edit the container.

Select Logo for the Image option, and click Update to apply the change to the report.  Now, whenever you use the report, your logo will display by default in the branding container.

Flyer With Long Remarks
From the My Reports page, select New and choose Tessera Report. Then select the Flyer with Long Remarks option.

The template includes a larger container that can display up to 2000 characters. This is especially useful if your MLS allows over 1000 characters for the Public Remarks field.

Why Are We Making These Changes
These changes are part of an ongoing effort to improve Tessera Reports and ensure that they meet the needs of agents and brokers. Providing more options while keeping the report writer easy to use ensures that anyone can use it to create simple, attractive flyers.

Starting on 6/21/18, emails sent from Flexmls will automatically NOT include the words Flexmls Web at the beginning of the subject line. This change will only impact the subject line, not the sender information, and it will help make the email’s subject clear and easy to understand.

When Will It Change
This update will be available on June 21, 2018.

Who Will Be Affected
This update will impact all users who send and receive emails from Flexmls Web.

What Will Change
Currently, some Flexmls emails automatically insert the words Flexmls Web at the beginning of the subject line. Examples of such emails include: Emails sent from My Messages, Broadcast Messages, and Portal Messages.

Current Email Subject – ‘Flexmls Web’ Added

Beginning June 21, Flexmls Web will no longer be inserted into the subject.

New Email Subject – Nothing Will Be Added

Please note that this change only affects the subject line and does not impact the via Flexmls designation contained in the sender information.

Why Are We Making This Change
This update keeps the subject line straightforward and easy for the recipient to understand.

Starting on 5/31/18 for Flexmls Web you’ll see a new, user-friendly interface when you select a listing to edit on the Change Listing screen. This update reflects the same styling recently released for the Change Listing screen (announced here), keeping the Change Listing interface consistent when selecting a listing to edit. This change only affects the user-interface; it will not change any existing functionality.

When Will It Change
This update will be available on May 31, 2018.

Who Will Be Affected
All users with access to the Change Listing screen will receive this update.

What Will Change
The user interface for selecting listings on the Change Listing screen will have a new, user-friendly layout. To go to the Change Listing screen, use the Menu to find and select Change Listing.

The Change Listing selection screen has a new layout, but keeps the same functionality. You can type in a specific MLS # and click Next to go to the change listing screen for that listing, or you can select a status and click on an MLS # to go to the Change Listing screen for that listing.

Once on the change listing screen, you can update listing information, price, status, media, and marketing activities (as allowed by your MLS).

Why Are We Making This Change
This change is part of an ongoing initiative to modernize the look and feel of Flexmls Web to make it easier to use.

If you create a new Tessera Report (simple, one-page flyers), you will notice that the number of available templates and name of the individual templates have been simplified in order to make selecting a report template more intuitive on Flexmls Web.

When Will It Change
This update is available now.

Who Will Be Affected
All users with the ability to create and edit Tessera reports will have access to the new templates.

What Will Change
Tessera reports are one-page, flyer-style reports that are easy to create and edit. To begin making a new Tessera report, use the menu to find and select My Reports.

Select New then choose Tessera Report.

There are now seven report templates to choose from: 5 Photo Flyer, 3 Column Flyer, 7 Photo Flyer, Flyer, Flyer with Availability Calendar, Flyer with Map, and One Line. The name of each report is descriptive to let you know exactly what you can expect when you select it (note that the thumbnail is not a preview of the report layout).

As before, once you select a report you can add, edit, and rename fields that display in the fixed containers allowing you to create clean, professional reports quickly and easily.

If you had previously created Tessera reports using the older templates, you can still use those reports.

Why Are We Making This Change
This update makes selecting a report template easier to understand. Additionally, most of the new report templates include a container for your branding that displays your profile photo and contact information, making them ideal for creating flyers.

Starting on May 15th, the process to delete an existing View will be more user friendly by letting you know exactly which saved searches, subscriptions, collections, IDX links, and quick search templates currently use the View that you’d like to remove.

When Will It Change
This update will be released on May 15, 2018.

Who Will Be Affected
All users with access to My Views will receive this update.

What Will Change
A View consists of the columns of information that display on the List tab on the Search Results screen. For more information about creating and modifying Views, click here or watch a short video tutorial here.

To delete an existing view, use the Menu to find and select My Views. Select a View and then click Remove.

If the View is currently being used by existing saved searches, subscriptions, collections, IDX links or quick search templates, you will receive a popup that displays a list of where the View is currently in use.

You must manually replace the current view in each saved search, collection, subscription, IDX link, and quick search template before you can remove the View from Flexmls.

Why Are We Making This Change
This change helps identify where the current view is used in the system. This saves time if you want to remove the view–you do not have to dig through individual searches, subscriptions, collections, IDX links or quick search templates in order to identify where the View is used. This makes the process for removing Views easier and less time consuming.

Say goodbye to stretched photos! When viewing listings in Flexmls Web, the thumbnail photo will support portrait orientation, so there will be less distortion when viewing photos on the list tab.

When Will it Change
This update is available now.

Who Will be Affected
This update is available for all Flexmls Web users.

What Will Change
If a listing has a primary photo that is portrait orientation, the thumbnail version of the photo will appear on the list view in the same dimensions without stretching and distorting the photo.

Note that the column width for photos remains the same, so some white space will appear on either side of a photo that uses portrait orientation.

Why Are We Making This Change
This update minimizes distortion in order to present an accurate photo when viewing listings.

When adding and editing your profile photos and logos, the entire photo now displays, making it easier to view your profile photos and logos.

When Will it Change
This update is available now.

Who Will be Affected
This update is available for all Flexmls Web users who use photos in their profile.

What Will Change
Use the Menu to find and select My Profile, then select Personal Photo and Logo Maintenance. Select an available photo that you’ve previously added (click New to add a new profile photo), and the entire photo displays on the screen regardless of the photo’s actual size.

Why Are We Making This Change
This update makes it easier for you to view your profile photo after it’s been added regardless of the photo’s actual size. Previously, large photos were not resized to display on this screen, so it was necessary to scroll in order to see the entire photo.

Have you seen our other latest and greatest gems? Don’t miss them in our video below!

Starting on April 5th on Flexmls Web, if your MLS follows non-disclosure laws for sold prices (it doesn’t require sold prices to be published and allows $0 to be entered for a listing’s sold price), the Market Share report will be more accurate and easier to understand by indicating how totals are calculated for listings with a disclosed price.

When Will It Change
This update will be available on April 5, 2018.

Who Will Be Affected
This change will only affect users when (1) your MLS follows non-disclosure laws and allows $0 to be entered for a listing’s sold price; and (2) your MLS allows members, offices, or companies access to the Market Share option in the Saturation Analysis report.

What Will Change
Run a Market Share report by using the Menu to find and select Inventory & Production; then select the Saturation Analysis report. The Market Share option is at the bottom of the screen (click here for more information on using the Market Share option).

After making your selections, the results in the Volume, Average, and % Total Volume columns will be calculated using only disclosed prices. If you’ve included the option to Calculate numbers and volume using sides, the Sides column will include sides for all listings regardless of whether the price was disclosed.

If a total in the Volume, Average, or % Total Volume column involves listings with non-disclosed sale prices, an asterisk will appear next to the number. A note at the bottom of the report lets you know: One or more listings have an undisclosed price. This value is calculated based on disclosed prices only. Use your mouse to hover over a value with an asterisk and a popup will indicate how many sides with a disclosed price were used to calculate the value.

Why Are We Making the Change
This update keeps the information in the Sides and % Total Number column accurate while clearly indicating that only listings with disclosed prices are used to calculate values for Volume, Average, and % Total Volume. As a result, the report is more transparent and easier to understand.

The newest version of the text editor for Emails and Reports is available now in Flexmls Web. The Text Editor lets you control the format and design for emails and custom reports. With the newest update, all of the previous functionality remains and some new features have been added as well. Please note that the layout of the editing tools has had some minor updates, so some features may be found in different locations on the screen. A few of the notable features and changes are listed below.

Who is affected
This update affect all Flexmls Web users.

What changed
The text editor is found when using features like Manual Email, Subscriptions, Reverse Prospecting, the Custom Report Editor, and more. While the functionality remains the same, some features have been added and some features have changed positions.

Font
The font type and font size appear by default, making it easier to increase or decrease the size of your text.

Insert Links
To insert links into your text, click the Insert menu, and select Link.

Preview 
To preview how the body of your message will appear, click the View menu and select Preview.

Please note: if you are using the Custom Report Editor, and want to preview how the report will look, click the Preview button at the top right of the screen.

Quick Edit for Tables
If you’ve inserted a table, there is a new table editor that appears when you click on the table. It allows you to edit the Table Properties, Delete the Table, Insert/Delete Rows, and Insert/Delete Columns.

Access Source Code
To access the Source Code and directly manipulate the html code, click on the View menu and select Source Code. Most users may not use this feature; however, it is a very useful feature for power-users and MLS Administrators.

Why are we making these changes
This update keeps Flexmls’s text editing tools compatible with the most recent versions of the major web browsers, and it also introduces a few new tools to help you control exactly how a message will display for recipients.

Starting April 5th on Flexmls Web, choosing whether you’d like to e-mail listings via Flexmls or by using your own e-mail application (like Outlook, Thunderbird, etc.) will be more user-friendly and intuitive. Additionally, when viewing My Sent E-mails, it will be easier to identify if an e-mail was sent via Flexmls or by using another option.

When will it change
These improvements in functionality will be available on April 5, 2018.

Who will be affected
All users will receive these updates.

What will change
Choose how to E-Mail Listings
When you manually send an e-mail, there will be a new setting: How would you like to send this e-mail. This setting will replace the current setting, Send mail using my computer’s e-mail program.

The setting has three options: Use Flexmls, My e-mail application, and Just give me the link. Each option is explained below.

• Use Flexmls – This option will e-mail the listings to the selected recipients via Flexmls. Replies to the e-mail will be sent to your primary e-mail address (as designated in Flexmls Web). With this option, you will alwaysbe able to view the recipient (and when the link was opened), when viewing My Sent E-Mails.
• My e-mail application – After selecting this option, clicking E-mail at the bottom of the screen will open your computer’s e-mail program (such as Microsoft Outlook or Mozilla Thunderbird) to send out the listings. If you selected one of your Flexmls Contacts in the To selection bar, the recipient will be pre-populated when your e-mail program opens. This will also allow you to see which contact received the link (and when it was opened) when viewing My Sent E-Mails.
• Just give me the link – After selecting this option and clicking Get Link at the bottom of the screen, you will be able to copy a link to the listings. You can paste the link into a web-based e-mail application such as Gmail. If you selected one of your Flexmls Contacts in the To selection bar, the recipient (and when the link was opened) will be noted when viewing My Sent E-Mails.

Note: Whenever you change the How would you like to send this e-mail setting, the selection automatically saves, so the next time you send an e-mail, it will default to using the same option until you select a different option.

Tracking Manually E-Mailed Listings
As before, you can see e-mails you’ve sent by using the Menu to find and select My Sent E-Mails. Listings sent using the My e-mail application or Link (discussed above) will have an asterisk next to the timestamp in the Sent At column. If a contact was specified before using your own e-mail application or generating a link, the recipient will appear in the Contact Name column. If there was no recipient selected, Local e-mail client will appear since the system doesn’t have a way to determine the intended recipient.

Why are we making these changes
These updates make it easier to select how you would like to send listings from the manual e-mail screen and since the setting saves each time you change it, it is easier to see and (if necessary) change the current setting. Tracking how the listing was sent on the My Sent E-Mails screen, also makes it effortless to determine if you sent the listing via Flexmls or if you sent it using a different method.

Starting on March 29th, Tessera reports (one-page reports) will now hide empty fields when viewing and printing the reports on Flexmls Web, making them easier to read and more visually appealing when you print or email the reports to your contacts and potential clients.

When will it change
This update will be available on March 29.

Who will be affected
This update affects all users who view, print, or email Tessera reports from Flexmls.

What will change
Tessera Reports are one-page reports with fixed layouts, commonly used as flyers. Currently, all field names on the report display even if there is no information in the field. In the example below, the field name Half Baths displays even though there are no Half Baths for the listing. Once the update is released, empty fields (like Half Baths in the example below) will not appear on the report.

Please note that when you are editing a Tessera Report in the report editor, blank fields will not be hidden, so you can see if there are too many fields in a particular container and receive an overflow warning.

Why are we making these changes
Hiding empty fields makes Tessera reports more visually appealing and easier to read. This lets your create, email, and print reports that display listings in an attractive, concise format.

Starting on March 22, 2018 you will be able to control whether Reverse Prospecting is enabled by default when adding new contacts on Flexmls Web. The default is controlled by a new setting under General Preferences and can save you time, so you don’t have to manually check (or uncheck) the Reverse Prospecting box after adding a contact.

Reverse Prospecting can be a useful tool to use in order to obtain broader exposure for your listings. The process determines which other members have contacts with searches that match your listing and provides you with a list of members to inform of the matches. For a more detailed explanation of Reverse Prospecting click here.

When Will it Change
This update will be available on March 22, 2018.

Who Will be Affected
All users will have access to the new general preference Default for Enable Reverse Prospecting checkbox on Add Contact.

What Will Change
A new setting under General Preferences, Default for Enable Reverse Prospecting checkbox on Add Contact, allows you to determine if Reverse Prospecting is automatically enabled/disabled whenever you create a new contact. To update the setting, use your menu to go to General Preferences.

Scroll to the new setting, Default for Enable Reverse Prospecting checkbox on Add Contact.

The setting will be defaulted to either Yes or No as determined by your MLS. You can manually change the setting if you’d like.

If set to Yes, the checkbox for Reverse Prospecting will be checked automatically whenever you add a new contact. This lets other agents to notify you if they have a property that matches any searches attached to your contact.

If set to No, the checkbox for Reverse Prospecting will not be checked by default whenever you add a new contact. This will exclude the contact from the Reverse Prospecting process.

Note, changing this setting does not affect existing contacts. It only applies when adding new contacts. Existing contacts can be updated on a per-contact basis when editing contacts in Contact Management.

Why Are We Making These Changes
This update allows you to make sure your new contacts are automatically included in Reverse Prospecting results, saving you time and effort so you don’t need to manually check the Reverse Prospecting box in Contact Management after adding a new contact.

If your MLS uses Withdrawn or Hold statuses, you’ll be able to access them from your My Listings gadget, giving you one-click access to those listings directly from your Dashboard on Flexmls Web.

WHEN WILL IT CHANGE
This feature will be available on March 8, 2018.

WHO WILL BE AFFECTED
This update will be available for all users if your MLS uses Withdrawn or Hold statuses. If your MLS does not use those particular statuses, you will see no change.

WHAT WILL CHANGE
The My Listings Gadget will include separate links for Withdrawn and Hold statuses (as used by your MLS).

Click My Withdrawn Listings or My Hold Listings to go directly to those listings. Please note that if a listing is Withdrawn (or Hold) and it is about to expire, it will be available in the My Withdrawn Listings (or My Hold Listings) section and in the My Listings to Expire section. Just as before, the timeframe for My Listings to Expire is controlled by the My Listings gadget’s settings.

WHY ARE WE MAKING THESE CHANGES
This update gives you one-click access your Withdrawn and Hold listings from the My Listings gadget on your Dashboard. This saves time and effort by allowing you to quickly view and update your listings with those statuses.

A frequently requested feature, the ability to add links to Videos and Virtual Tours to Incomplete listings, is here for Flexmls Web. With this improvement, you’ll be able to add all photos, documents, videos, and virtual tours to a listing before it goes live, so once you add it to the MLS, all of the information will already be available.

WHEN WILL IT CHANGE
This feature will be available on February 15, 2018.

WHO WILL BE AFFECTED
All users who add listings, or who can currently add photos and documents to incomplete listings, will be able to add Videos and Virtual Tours as well.

WHAT WILL CHANGE
When you edit an incomplete listing, the Multimedia section will include links to add Videos and Virtual Tours (just like the Change Listing screen).

Click Videos or Virtual Tours to add the links for Videos or Virtual tours. The process for adding the links remains the same as the process currently on the Change Listing screen. Make sure to save the changes before leaving the screen.

Once you add the listing to the MLS, the Videos and Virtual Tours will already be on the listing.

WHY ARE WE MAKING THESE CHANGES
With this change, all Multimedia elements (photos, documents, videos, and virtual tours) can be added to a listing before it goes live. This makes the workflow for adding listings more efficient–you can add photos, documents, videos, and virtual tours to an incomplete listing, so once you add the listing to the MLS, all of those elements will be available immediately.

The Export tab found on the Add/Change screens has been relabeled as the Broker Distribution tab on Flexmls Web. Additionally, export and syndication options available to office-level users have been relabeled as well. These changes only affect labels and will not impact functionality. The change in terminology will make the intent of listing distribution options more obvious to end users. Also, keeping terminology consistent for all users helps define the relationship between functionality at all levels.

WHEN WILL IT CHANGE
These labels will be updated on January 31, 2018.

WHO WILL BE AFFECTED
All members who add and edit listings will see the changes on the Add/Change screens. Additionally, office-level users will see their Syndication options relabeled (as allowed by the MLS).

WHAT WILL CHANGE
Member Distribution Options
At the member level, the Add/Change screens will relabel the Export tab as the Broker Distribution Tab. When adding or editing a listing, the final tab will be labeled Broker Distribution. If your MLS has additional distribution options for members, they will appear under the heading Broker Listing Distribution Options. Selecting a distribution option will include the listing in the feed for the selected option.

When viewing your own listings, clicking the drop-down chevron will display an option for View Broker Distribution (previously labeled View Listing Exports) which will bring you to the Broker Distribution tab on the Change Listing screen.

Broker Distribution Preferences
If your MLS allows offices to set default opt-in options for Broker Distribution Preferences on the BrokerDistribution tab, office-level users will see Broker Distribution under the Preferences menu (formerly labeled Syndication).

Using the Broker Distribution Preferences page (formerly Syndication Preferences), the office can set the default options for their members (as allowed by the MLS) which determine whether a feed is enabled, whether listings are sent to the feed by default, and whether agents can override the options.

WHY ARE WE MAKING THESE CHANGES
The terminology change helps clarify the connection between office, and member-level listing distribution options by using the same terminology for all users. Doing so helps make Flexmls more intuitive and easier to use.

Soon we’ll release two updates for Flexmls Web. The first update will streamline the process for selecting a Quick Search template. When you start a Quick Search (or Map Search), you’ll go directly to the search page without having to choose a template first. The second update applies to Virtual Tours, ensuring that all Virtual Tours will always open in a new window.

Each of these changes is explained in detail below.

Selecting Quick Search Templates

When starting a Quick Search or a Map Search, you will go directly to the search page where you can immediately start entering search criteria. If you’d like to select a different search template, you can do that directly from the Quick Search screen. This change saves time and provides a logical workflow by eliminating the need to select a template before going to the Quick Search screen.

When Will it Change
This change will take effect on January 18th.

Who Will be Affected
All users who use Quick Search and Map Search in Flexmls Web will receive this update.

What Will Change
When you use the menu or favorites link to begin a Quick Search or Map Search, you’ll go directly to the Quick Search screen.

You can begin entering search criteria, or your can change the Quick Search template. To change the template, click the current template (located at the top of the search criteria) and selecting a new template for a different property type.

The next time you begin a Quick Search, the system will load the last template you used. So if your previous search used a Residential template, the next time you begin a Quick Search, you’ll begin on a blank Residential template.

Please note, specific search criteria (list price, location, square footage, etc.) will be cleared whenever you change templates.

Why Are We Making This Change
The new workflow for selecting a Quick Search template provides a more intuitive workflow and saves time when starting a new search. You click on Quick Search and go directly to the search screen where you can begin entering search criteria or, if necessary, you can change your search template.

Virtual Tours Open in a New Window

Soon, viewing a Virtual Tour in Flexmls will automatically open the Tour in a new window. As a result, the current option, Open All Virtual Tours in a New Window, will be removed when adding Virtual Tours to listings in Flexmls as it won’t be necessary.

When Will it Change
All Virtual Tours will automatically open in a new window beginning January 18, 2018.

Who Will be Affected
All users who add or view Virtual Tours in Flexmls Web will be affected by this update.

What Will Change
The process for adding Virtual Tours to a listing will remain the same. Select a listing to Edit, and select the Virtual Tour option. The option Open all Virtual Tours in a new window will no longer appear. Instead, all Virtual Tours will automatically open in a new window.

When other users view listings and click the Virtual Tour option on the Photo tab, a link will display to view the Tour in a new window.

Why Are We Making This Change
Opening all Virtual Tours in a new window will make the behavior consistent for all Virtual Tours. Since Flexmls is a secure website, linking to Tours hosted on insecure sites, like YouTube, requires them to open in a new window rather than within the Flexmls Photos tab. In order to keep behavior consistent and intuitive, all Virtual Tours will automatically follow the same behavior and open in a new tab.